Tips for Applicants

 

Oasis guidelines

Download and read the guidelines on how to use the OASIS application account and system.

Application period for Vietnam

The application period for Vietnam ends on 31 March 2017, earlier than the 30 April deadline stated on the OASIS website.

Only use Internet Explorer

You can only use Internet Explorer, Firefox or Chrome to access the OASIS website. Some features of OASIS are not compatible with other web browsers.

Back-up your application

When answering sections of the application form that require long answers, you should always save a copy of your answer on a Word document before pressing “Next” on each section.

After you have submitted the application, you should also save the completed application for your own reference. You may need to refer to it later to prepare for your interview.

Submit application earlier than the application deadline

Note that the OASIS system is used by applicants from all over the world. If possible, do not wait until the application deadline to start uploading documents or submitting your application. The website is extremely busy on the last few days of the application period and you may experience difficulties. Even if you must wait until the last day to upload one last document, for example, the IELTS results, you should complete all other parts of the application beforehand. Applications finalised after 31 March, even if you started your application before the due date, will not be accepted.

Creating an account

When you create an account on OASIS, you will be sent an email with an automatically generated temporary password. After the first time you log-in with this email, you will be required to change your password. Note that your password must:

  • be between 6 and 16 characters in length, and
  • combine three of the four different types of character: uppercase (A-Z), lowercase (a-z), numerals (0-9), and symbols

If your own password does not meet all these requirements, the system will not accept it.

After changing the password, it is strongly recommended that you write down the password in a secure location. 

OASIS ID

When you create a new application, you will be given a unique OASIS ID number. The ID is in the form AASxxxxxxx (where xxxxx is your unique number). Remember the number and quote it along with your full name in every correspondence with the Vietnam-Australia Human Resource Development Partnership (VAHRDP) including emails.

Contact information

Your residential address is where you live. Your mailing address is the place most convenient for you to receive mail. Mail from VAHRDP is sent by Express Mail Service (EMS) which requires a person to sign a receipt upon delivery. The mailing address may be the same as your residential address, or could be a different address, such as your workplace. If it is your workplace, you should state clearly your department or division.

To ensure that mail can be sent to you efficiently, do not translate addresses terms like ngõ, ngách, khu tập thể, thị trấn… into English. You should give your address in Vietnamese without accent marks (tiếng Việt không dấu). For example, your addresses should read:

Phong 502, Nha A, 14-16 Ham Long
Quan Hoan Kiem, Hanoi

Do not type with accent marks (có dấu) because OASIS will not render these characters.

Home phone is a mandatory field; however, if you do not have a home phone number, put your mobile phone number in the field.

Character limit

Various sections of the application that require long structured answers may contain a character limit of 500 to 2000 characters, depending on the section. Please note that the limit is the number of characters, not words, and this limit includes blank spaces and all punctuations. Thus, “Ha Noi” is two words, but six characters in total.

If you exceed this character limit, when you attempt to proceed with the application, the system will mark the section with a red X. If you encounter an error message to the effect of “Enter the response up to 1000 character”, this means you have exceeded the character limit and should edit your answer so that it is shorter.

Reference letters

Often, when your academic reference letter is being written by colleagues or professors from overseas, they will request the letter remain confidential. In this case, request that they:

  1. scan and send the soft copy of the letter as an attachment to our email address This email address is being protected from spambots. You need JavaScript enabled to view it.. In the email, state clearly your full name and your OASIS ID (AASxxxxxx).
  2. in addition to this, request they send the original hard copy of the letter in a sealed, signed envelope to you. You should leave the letter sealed and submit this at your interview.

Supporting documents

All files uploaded to OASIS must be under 2MB in size. If your supporting document is several pages long, and will not fit under this size limit, split the document into two or more files, numbering the files “part 1 of 2”, “part 2 of 2” etc.

Full list and further information about the required supporting documents.

DFAT's policy on fraud

DFAT takes all possible steps to ensure that Australian Government funds are used appropriately to deliver effective aid and development and treats all attempted, alleged, detected and suspected fraud seriously. Click here to read relevant section of the Australia Awards Policy Handbook on fraud.

 

Additional information